The Modern HR Challenge
HR departments today are the backbone of organizational culture, compliance, and growth. But managing high volumes of candidate interactions, employee queries, and policy changes can be overwhelming. Traditional systems fall short in speed, scalability, and personalization.
AptlyStar.ai transforms HR operations with intelligent, no-code AI agents that work 24/7—saving time, improving employee experience, and enabling HR professionals to focus on strategic goals.
Intelligent Candidate Engagement
Create HR bots that answer FAQs about job roles, qualifications, benefits, and timelines—instantly.
Always-On Internal HR Helpdesk
Handle thousands of queries like: “How many casual leaves do I have left?” “When is the appraisal cycle starting?” “Where can I download my payslip?”
Personalized and Scalable Employee Onboarding
Automatically guide new employees through onboarding checklists. Answer questions about policies, team structure, payroll, IT setup, and more.
Multilingual & Inclusive Workforce Support
Train bots to understand and respond in 50+ languages. Empower remote and regional teams with localized AI support.
Revolutionizing HR Operations
AptlyStar.ai empowers HR teams with intelligent AI agents that streamline everything from recruitment and onboarding to employee support and compliance communication. By transforming static HR documents and systems into dynamic, conversational bots, AptlyStar enables instant responses to candidate and employee queries, automates repetitive tasks like pre-screening and leave tracking, and ensures up-to-date policy understanding across the organization. With multilingual support, real-time data integration, and no-code deployment, HR professionals can focus more on strategy while the bots handle the busywork—elevating both efficiency and employee experience.
Supported Data Sources for HR Bots
AptlyStar AI agents can access a wide range of HR content
Employee Handbooks (PDF, DOCX)
What it is:
Employee handbooks contain essential guidelines about company culture, code of conduct, leave policies, disciplinary actions, and employee rights.
How AptlyStar.ai uses it: Upload handbooks in PDF or Word format. The AI bot indexes the content and can answer queries like:
How many sick leaves do I have?
What is the dress code policy?
What’s the grievance redressal process?
Benefit: Eliminates the need for HR to repeat policy explanations; provides consistent, 24/7 access to official documentation.
Company Policies and Compliance Guidelines
How AptlyStar.ai uses it:
Bots are trained to understand legal terminology and give responses grounded in official policy language. For instance:
What it is:
Formal HR documents covering data privacy, anti-harassment, whistleblower policies, industry-specific regulations, and more.
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“What’s our GDPR compliance process?”
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“Is moonlighting allowed in our company?”
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“Do we support hybrid work legally?”
Benefit:
Improves employee understanding and adherence to policies while reducing HR liability due to miscommunication.
Training Manuals and Videos
What it is:
Onboarding and learning materials—usually in document, PDF, PowerPoint, or video formats—that help employees understand tools, platforms, or soft skills.
How AptlyStar.ai uses it:
Manuals are chunked and embedded for question answering. Training videos (with captions or transcripts) are indexed to allow queries like:
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“Where’s the tutorial for using our payroll system?”
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“What are the steps for applying leave in our HRMS?”
Benefit:
Enables self-paced learning through natural language interaction with AI agents, enhancing retention and reducing dependency on live trainers.
Public/Internal Web Pages (e.g., Careers, Benefits Portal)
What it is:
Web pages that provide open or restricted access to job listings, company events, benefits programs, or organizational announcements.
How AptlyStar.ai uses it:
Bots crawl and ingest content from given URLs—either internal (intranet) or public-facing (e.g., your careers page). Supports live link updating.
Example queries:
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“What are the open roles in Bengaluru office?”
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“What benefits are offered to full-time employees?”
Benefit:
Keeps bot responses current without manual document uploads; improves accessibility of website content for internal users and job applicants.
ATS and HRMS Data (via API, JSON, or Excel Uploads)
What it is:
Applicant Tracking Systems (ATS) and Human Resource Management Systems (HRMS) store structured data on employees, candidates, payroll, attendance, and performance.
How AptlyStar.ai uses it:
Bots can be connected to this data via API, Excel, or JSON file uploads. You can build bots that answer:
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“What’s the leave balance for employee ID 214?”
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“List all candidates with Java skills applied this month.”
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“When is my next appraisal due?”
Benefit:
Adds real-time, personalized support and removes the need for employees to navigate clunky dashboards or send HR emails.
GitHub-Based Internal HR Documentation
What it is:
Many organizations store internal policies, org charts, or onboarding checklists in private GitHub repositories (in Markdown or YAML format).
How AptlyStar.ai uses it:
Bots sync with GitHub to stay updated with the latest documentation versions. Queries like these are now easy to answer:
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“What’s our new leave carry-forward rule from Jan 2025?”
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“Show the updated HR escalation flow.”
Benefit:
Ensures version control and seamless integration with developer-driven HR documentation processes.
YouTube-Based Training Session Transcripts
What it is:
Recorded HR webinars, town halls, or training sessions published on YouTube, either publicly or privately, with captions or auto-transcripts.
How AptlyStar.ai uses it:
AptlyStar bots extract and index the captions or auto-generated transcripts, enabling Q&A like:
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“What did the CHRO say about hybrid policy in last quarter’s town hall?”
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“Summarize the diversity training session from May.”
Benefit:
Turns unstructured video content into searchable knowledge, enabling asynchronous learning and knowledge recall.
